Privacy Policy | Eastbridge Legal

Privacy Notice

1. Purpose of this Notice

This Privacy Notice ("Privacy Notice") outlines our approach to any personal information we may collect from you or have received about you from a third party, as well as the purposes for processing your personal information. We kindly ask you to take a moment to read it.

It's important to note that this Privacy Notice exclusively pertains to the utilization of your personal information acquired by us. It does not extend to your personal information gathered during interactions with third parties who collect it for their own purposes.

2. Who we are, what we do and how to contact us?

We are Eastbridge Legal ("we," "us," or "our"). Our website is eastbridgelegal.com (referred to as the "Site" or “Website”). We provide recruitment related services to lawyers, related professionals, law firms and other organizations (collectively referred to as "Services"). If you have any inquiries regarding this Privacy Notice or wish to exercise the rights outlined herein, please reach out to us via email at info@eastbridgelegal.com.

3. How we collect information?

(a) Personal data

We may collect your personal information directly from you, especially if there is an existing relationship due to your status as a candidate, client, or supplier, or if you have provided us with your information directly or through your interactions with the Site. Additionally, we might obtain your personal information from third parties or, where permissible, from publicly accessible sources such as LinkedIn, Chambers and Partners, or Legal 500.

(b) Technical data

When you browse our Website, your IP address (the internet address of your computer) is recorded so that we may know how you are using our Website. Your browser may also automatically provide us with information regarding your computer and operating system. We use this information to monitor and improve our Website.

Additionally, to personalize and enhance your experience, we may also collect information through “cookies.” Cookies are small strings of text that are sent by our Website to your browser and then stored by your browser on your computer's hard drive. We use cookies to help diagnose problems with our servers and to administer our Website. We also use cookies to gather broad demographic information and to help identify you (by certain personally identifiable information) in respect to visits to our Website, so that we may improve your user experience, and to determine whether you visited our Website from a particular Internet link or advertisement.

By visiting our Website, you consent to the placement of cookies in your browser and HTML-based emails in accordance with this Privacy Notice. You can choose to turn off all cookies. If you disable cookies, some features of our Website may become disabled, and some aspects of our Website may not function properly. Certain third-party traffic monitoring services may collect aggregate data as well.

4. How do we use data?

Our primary objective in gathering personal or technical information from you is to: (i) Provide our Services to you, whether you are a business seeking recruitment or a potential candidate exploring new job opportunities; (ii) Verify your identity, where applicable; (iii) Enhance and refine our Site and Services, as well as develop and promote new products and services; (iv) Fulfil requests you make on the Site; (v) Investigate or resolve inquiries or disputes; (vi) Comply with applicable laws, court orders, other judicial processes, or regulatory requirements; (vii) Enforce contractual agreements when in place with you; (viii) Safeguard the rights, property, or safety of us, third parties, including our clients and Site users; (ix) Provide support for the provision of our Services; (x) Conduct internal recruitment activities; (xi) Conduct research and development for the improvement of our Services and our Website; (xii) Monitor Website usage and other activity; (xiii) Conduct internal operations, including troubleshooting and diagnosing problems with our computer servers; (xiv) Identification and security purposes; and (xv) Utilize information as otherwise required or permitted by law.

In particular, we utilize your personal information for the following purposes:

(a) Fulfillment of Our Services:

(i) We gather and retain personal information voluntarily submitted by you during your usage of the Site and in connection with the general provision of our Services to law firms and candidates.

For Candidate Placement: In the case of candidates seeking job opportunities, we will utilize your name and contact details (e.g., email address, postal address, telephone number), relevant personal information encompassing your education, qualifications, and employment history, as well as any other details present in your curriculum vitae or pertinent to identifying suitable job prospects. Additionally, we collect information about your eligibility to work in the desired employment jurisdiction and other information, if necessary as per our client's requirements, to determine your suitability for current or future job openings.

For Recruitment Services: If you represent a business looking to fill a job vacancy, we will use your company name, contact information (e.g., email address and telephone number) and information about the job opening in question to deliver our Services and update you on the progress of our search.

(ii) With Whom Do We Share Your Personal Information for This Purpose?

For candidates, we may share your personal information, obtained directly from you or from publicly available sources, with our clients who have tasked us with sourcing potential candidates for their business, provided you have given us authorization to share such information. It's worth noting that some of these clients may be situated outside the UK or European Economic Area (EEA), such as in the United States due to the client's location being a U.S. company.

Additionally, we store the names and contact details of our business clients and candidates in a database managed by third-party software providers.

Please be aware that there may be other instances where we need to share personal information with third parties to effectively deliver our products and services.

(iii) Legal Basis for Processing Your Personal Information:

Our use of your personal information is essential to fulfill our contractual obligations, especially when terms have been agreed upon (as is the case with law firms). Alternatively, it may be based on our legitimate interest or the legitimate interest of a third party. This approach ensures that we deliver the Services you have requested in the most effective and efficient manner possible. As a recruitment company, the utilization and storage of specific personal information are integral to our business operations, facilitating the identification of job roles for candidates and the sourcing of candidates for clients.

In instances where we present your curriculum vitae (CV) to a client for a specific job role, we will only proceed with such action if you have granted us your consent.

It's important to note that we will not process any special (or sensitive) categories of personal information or information regarding criminal convictions or offenses unless allowed by applicable legislation or with your explicit consent.

(b) Customer Service and Inquiries:

(i) Our Site provides contact information to facilitate inquiries about our Services, either via email or telephone. When making an inquiry, we may request the enquirer's name and contact details (email address, postal address, telephone number), along with other pertinent personal information related to the inquiry. This information is utilized to effectively manage and respond to your inquiries and requests.

(ii) With Whom Do We Share Your Personal Information for This Purpose?

We do not share your personal information for this purpose.

(iii) Legal Basis for Processing:

Our utilization of your personal information in this manner aligns with our legitimate interest. This approach ensures that we deliver the highest standard of customer service to you.

(i) If you are a potential candidate, we may use your telephone number or email address to directly contact you regarding specific job roles or to determine your interest in transitioning roles. For businesses, we may use your telephone number or email address to contact you directly, identifying whether you require recruitment support for current or future job opportunities.

(ii) With Whom Do We Share Your Personal Information for These Purposes?

We do not share your personal information with anyone else for these purposes.

(iii) Legal Basis for Processing:

Our legitimate interest is the basis for contacting you about potential job opportunities or identifying whether you require recruitment support.

(d) Email Marketing

(i) Occasionally, we may utilize your name and email address to dispatch marketing communications via email, contingent upon your explicit consent to receive such communications or when there exists another lawful basis for doing so.

(ii) With whom do we disclose your personal information for these objectives?

All marketing emails are dispatched directly by us, and we do not disclose your personal information to any other party for this specific purpose.

(iii) What is our legal foundation?

We will only transmit marketing communications through email if you have granted consent to receive such communications, or if we possess a legitimate right to do so in accordance with the law.

(e) Internal Recruitment

(i) We use your personal information for internal recruitment purposes, specifically to evaluate your suitability for any positions you apply for, whether the application is submitted online, via email, or in hard copy.

When you apply for a job with us, any personal information you voluntarily provide may be processed. This includes your name and contact details (such as email address, postal address, and telephone number), information about your education, qualifications, and employment history, as well as any other relevant details found in your curriculum vitae.

In addition to the information mentioned in this section, we will gather details about your eligibility to work in the country for which you are seeking employment (e.g., the UK) and information about any unspent criminal convictions you may have.

Your personal information is also utilized to assess our equal opportunity profile in compliance with applicable legislation. We uphold a non-discriminatory policy based on gender, race, ethnic origin, age, religion, sexual orientation, disability, or any other factors protected by local legislation.

(ii) With whom do we share your personal information for these purposes?

As applicable, we may share your personal information to third-party providers responsible for conducting background checks on our behalf.

(iii) What is our legal foundation?

When we utilize your personal information in the context of internal recruitment, it is either related to us taking steps at your request to enter into a potential contract with you or is driven by our legitimate interest in utilizing personal information to ensure optimal recruitment decisions.

We do not process any special (or sensitive) categories of personal information or information pertaining to criminal convictions or offenses unless permitted under applicable legislation or with your explicit consent.

(f) Business Administration and Legal Compliance

(i) We utilize your personal information for the following business administration and legal compliance purposes:

- To fulfill our legal obligations.

- To assert our legal rights.

- To safeguard the rights of third parties.

- In connection with a business transition, such as a merger, acquisition by another company, or the sale of all or part of our assets.

(ii) With whom do we share your personal information for these purposes?

Your personal information may be shared with professional advisers such as lawyers and accountants, as well as governmental or regulatory authorities. Additionally, we may share personal information with other entities within our group of companies for these specific purposes.

(iii) What is our legal basis?

When we use your personal information in connection with a business transition, to assert our legal rights, or to safeguard the rights of third parties, it is our legitimate interest to do so. For all other purposes outlined in this section, our legal obligation is to use your personal information to comply with any legal obligations imposed upon us, such as a court order.

We will refrain from processing any special (or sensitive) categories of personal information or personal information related to criminal convictions or offenses, except where permitted under applicable legislation or with your explicit consent.

(g) Receipt of Services from Third-Party Suppliers

(i) If we have directly engaged you or the company you represent to render services to us (e.g., as a third-party supplier providing services such as IT support or financial advice), we will gather your name, contact details, and bank account information.

(ii) With whom do we share your personal information for this purpose?

Your information may be shared with our property manager to notify them of your visits to our office or with a payment provider to facilitate the payment of your invoices.

(iii) What is our legal basis?

Using your personal information is essential for us to fulfill our obligations under any contract we may have with you, or it is in our legitimate interest to utilize personal information to ensure the effectiveness of our working relationship.

Any additional purposes for using your personal information, not covered above, or any proposed changes to the existing purposes, will be communicated to you in advance.

5. How we secure your consent

If your consent is required for the use of your personal information, you may grant it when we collect your data by following the provided instructions or by notifying us via email, post, or telephone using the contact details provided above or on our website.

6. Transfers beyond the UK/EEA

To fulfill our service obligations, we may need to transfer personal information to countries outside the UK and/or EEA. During such transfers, we will adhere to legal and regulatory requirements concerning personal information. This includes establishing a lawful basis for the transfer and implementing appropriate safeguards to ensure the adequate protection of personal information.

7. How long do we keep your personal information?

We keep your personal information only for as long as we need to. This time period may depend on what we are using your information for, in accordance with this privacy policy. For example, if you have provided us with personal information as part of creating an account with us, we may retain this information for the duration your account exists on our system. If your personal information is no longer required for this purpose, we will delete it or make it anonymous by removing all details that identify you.

However, if necessary, we may retain your personal information for our compliance with a legal, accounting, or reporting obligation or statistical purposes, among other things.

8. Confidentiality

When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use or modification.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure and no one can guarantee absolute data security.

You are responsible for selecting any password and its overall security strength, ensuring the security of your own information within the bounds of our services. For example, ensuring any passwords associated with accessing your personal information and accounts are secure and confidential.

9. Accessing your information and other rights:

You have the following rights in relation to the personal information we hold about you:

(a) Right of access, rectification and erasure

If you ask us, we will confirm whether we are processing your personal information and, if so, provide you with a copy of that personal information (along with certain other details). In the case where multiply copies are requested, we reserve the right to charge a reasonable fee for such copies.

If the personal information we hold about you is inaccurate or incomplete, you are entitled to have it rectified.

You can ask us to delete or remove your personal information in some circumstances, such as where we no longer need it or where you withdraw your consent.

(b) Right to restrict processing

You have the right to ask us to restrict the processing of your personal information in certain circumstances. But we may store your information in compliance with the provisions set forth in this Privacy Notice. We will tell you before we lift any restriction.

You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances. Such information would ordinarily be provided in a structured, commonly used and machine-readable format and you may reuse it elsewhere or to ask us to transfer it to a third party of your choice.

(d) Right to object

You can ask us to stop processing your personal information, and we will do so, if we are relying on our own or someone else's legitimate interest to process your personal information, except if we can demonstrate compelling legal grounds for the processing or processing your personal information for the purposes of direct marketing.

(e) Right to withdraw consent

If we rely on your consent (or explicit consent) as our legal basis for processing your personal information, you have the right to withdraw that consent at any time. You can exercise your right of withdrawal by contacting us using our contact details above.

10. This notice may change from time to time.

We may update this Privacy Notice from time to time. We may also make changes as required to comply with changes in applicable law or regulatory requirements. We may notify you by email of any significant changes. However, we encourage you to review this Privacy Notice periodically to be informed of how we use your personal information.

Dated: February 14, 2024

Privacy Notice

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